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Privacy Policy

Last updated: 12-18-2025

Your privacy, emotional safety, and trust are deeply respected here. This Privacy Policy explains how your personal information is collected, used, stored, and protected when you visit this website, participate in coaching services, or join group calls.

Information We Collect

We may collect the following information:

Information You Voluntarily Provide

  • Name and email address

  • Information shared through:

    • Contact forms

    • Newsletter sign-ups

    • Coaching inquiries

    • Scheduling forms

  • Information you choose to share during private coaching sessions or group calls

Automatically Collected Information

  • IP address

  • Browser type and device information

  • Pages visited and time spent on the site

This data is collected through cookies, analytics tools, and standard website technologies.

Coaching & Group Call Confidentiality

Your privacy is taken seriously, especially given the emotional and personal nature of this work.

Private Coaching Sessions

  • Information shared during 1:1 coaching sessions is treated as confidential

  • Session notes (if any) are minimal and used only to support your coaching process

  • Coaching conversations are not shared with third parties

Group Coaching / Group Calls

  • Group calls may involve shared discussion and guided emotional release processes

  • While confidentiality is encouraged and modeled, confidentiality among group participants cannot be guaranteed

  • Participants are asked to:

    • Respect the privacy of others

    • Not record, share, or disclose personal information shared by others

  • You may keep your camera off and choose your level of participation at all times

Important Disclaimer (HIPAA-Safe Language)

Coaching services provided through this website are not therapy, counseling, or medical treatment.

  • This website and its services do not provide mental health diagnosis or treatment

  • Information shared is not protected under HIPAA

  • Coaching is a self-development and emotional awareness process, not a substitute for licensed mental health care

If you are experiencing severe emotional distress or a mental health emergency, please seek support from a licensed mental health professional or emergency services.

How We Use Your Information

Your information is used to:

  • Respond to inquiries and requests

  • Provide coaching services you have requested

  • Send newsletters or updates (only if you opt in)

  • Manage scheduling and communication

  • Improve website functionality and content

  • Meet legal or regulatory obligations

Your information is never sold or shared for marketing purposes.

Video Conferencing & Third-Party Tools

Coaching and group calls may take place using third-party platforms such as Zoom.

  • These platforms have their own privacy policies and security practices

  • You are encouraged to review their policies before participation

  • No sessions are recorded unless explicitly stated and agreed upon in advance

Cookies and Analytics

This website uses cookies and similar technologies to:

  • Analyze site traffic

  • Understand visitor behavior

  • Improve user experience

You may disable cookies through your browser settings. Some site features may not function properly without cookies.

Data Storage and Security

Your information is stored using secure systems provided by:

  • Wix (website hosting and security)

  • Trusted third-party tools used for email, scheduling, or communication

Reasonable measures are taken to protect your data; however, no online system can guarantee complete security.

Your Rights

Depending on your location, you may have the right to:

  • Access your personal data

  • Request corrections or deletion

  • Withdraw consent at any time

  • Unsubscribe from emails using the link provided

To make a request, please contact us using the information below.

Children’s Privacy

This website and its services are intended for individuals 18 years of age or older. We do not knowingly collect information from minors.

Changes to This Policy

This Privacy Policy may be updated periodically. Changes will be posted on this page with an updated revision date.

Contact Information

If you have questions about this Privacy Policy or your data, please contact:

Wendy Miller Coaching
coachwendymiller@gmail.com

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